International Paper Executive Administrative Assistant in MEMPHIS, Tennessee

What if you were given the opportunity and responsibility to make a difference? It is time to embrace your Infinite Possibilities. This is your opportunity to be part of International Paper, a Fortune 500 company and global leader in paper and packaging products. IP is known for our commitment to the environment and to cutting-edge technology. We have spent more than 100 years creating new ideas, and we are looking for people who can collaborate to help us build on our history, while creating future success. We are committed to attracting, preparing, promoting and supporting our teams. At International Paper, you control your destiny. We offer benefits, challenges, global opportunities and total rewards. When we say Infinite Possibilities, we mean it.

This role will perform complex administrative duties for the Vice President, Industrial Packaging Finance & Strategic Planning. This is a corporate-level work environment which requires excellent composure and flexibility. The successful candidate must be self-motivated and possess the ability to prioritize and meet strict deadlines consistent with Finance and Strategic Planning functions. This position is located in Memphis, TN.

Key Functions and Specific Responsibilities:

  • Maintain floor common areas

  • Event planning

  • Occasional travel required

  • Plan meetings and manage calendar invitations

  • Maintain calendars, including coordinating meetings and appointments; monitor the VP’s frequently changing calendar to support time management; responsible for other office functions including mail processing, delivery of materials for review/signature, telephones, greeting visitors, following through on assignments given by the VP; reference to mail management and manage contacts

  • Ensure managers have the appropriate material for various meetings, and coordinate schedules, appointments and meeting venues, as required

  • Responsible for making travel arrangements

  • Assist in maintaining organizational charts for the business

  • Support monthly financial reporting work days as needed

  • Screen telephone calls and visitors and resolve routine and some complex inquiries

  • Process expense reports utilizing an on-line system; complete expense reports in strict accordance with company policy

  • Interact with internal and external senior level executives and customers

  • Work with outside groups for conferences, meetings and engagements requiring presentations

  • Participate in Lead Team meetings as required

  • Floor environment, health and safety warden

  • Lead and implement record retention in strict accordance with corporate policy

Education, Specialized Knowledge, Skills and Experience:

  • College degree preferred

  • Minimum five years administrative support experience required

  • Requires heavy follow-up and attention to detail

  • Excellent PC skills including Microsoft Office, SharePoint, Power Point, Excel, Word, Internet and SAP

  • Must be an extremely organized, reliable individual

  • Great deal of flexibility, enthusiasm and energy; must be a team player

  • Excellent telephone and communication skills; able to interact effectively and courteously with executive management and employees

  • Must have excellent written and verbal communications skills

  • Successful candidate will possess a positive attitude, demonstrate a willingness to ask pertinent questions, and be an active learner

  • Ability to handle highly confidential issues in a professional manner

  • Exercises sound judgment with the ability to prioritize and proactively resolve issues

Competencies:

  • Integrity and Trust

  • Detail Oriented

  • Interpersonal Savvy

  • Organizational Agility

  • Political Savvy

  • Planning

  • Organizing

  • Action Oriented

  • Time Management

  • Organizational Skills

  • Priority Setting

  • Learning on the Fly

  • Customer Focus

  • Dealing with Ambiguity

  • Composure

  • Comfort around Higher Management

  • Listening

  • Problem Solving

International Paper is an Equal Opportunity Employer - Minorities/Females/Individuals with Disabilities/Veterans.

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